Sydney Health Partners' Data Sharing Accord1 makes it easier for researchers to obtain ethics and governance approval to use patient data in their research.

The Accord is an agreement between SHP’s five major partners –Northern Sydney Local Health District, the Sydney Children’s Hospitals Network (at Westmead), Sydney Local Health District, Western Sydney Local Health District and the University of Sydney – to standardise the information required from researchers when they apply for access to de-identified patient data.

The Accord and its complementary Data Sharing Protocol Checklist2 provide common-sense language guidance on the issues researchers need to consider when requesting health data across organisational boundaries, including:

  • What information should be supplied around project data field selection and access.
  • What information should be supplied to correctly describe the data extraction, transfer and on-going storage processes.
  • Advice around de-identification and consent/waiver of consent requirements.
  • What permissions are likely to be required during the Site Specific Assessment process and who can grant these.
  • Considerations around safe access to newly created research datasets and their analysis.

By working through the Data Sharing Protocol Checklist and ensuring all relevant conditions are met, researchers can expect faster and easier approvals to access de-identified patient data, especially when working across multiple Partner organisations.

How to Use and Download Now

Before applying for access to health data from any of the major SHP Organisations, researchers are asked to download and read the Data Sharing Protocol Checklist. Use it with the Accord as a guide to ensure that necessary operational processes are developed in each case.

We are keen to understand who is accessing the Accord and its Checklist and to obtain feedback on its usefulness. We are therefore requesting a small amount of information before you download the documents, and permission to send you a very short survey for feedback in the coming months.

Contact us:

Dr Felicity Gallimore.

For citation:
1Sydney Health Partners, 2019. Accord for the Sharing of Health Data across Sydney Health Partners v9.9. Camperdown: Sydney Health Partners.
2Sydney Health Partners, 2019. The Data Sharing Protocol Checklist v3.6. Camperdown: Sydney Health Partners.